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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Manuscripts submitted to JEMDSA must be in the form of Original Research, Scientific letters, Clinical Review Articles, Critical appraisals of Clinical Trials (CATs), Protocols for Debate, Brief Reports, Case Reports, Correspondence, Clinical Quiz, Opinion or Forum Papers and Editorials. The Journal will consider the publication of National Guidelines, Conference Proceedings, Supplements, Press Releases and Book Reviews.

Manuscript submission guidelines
All manuscripts must be submitted online at

Please submit a cover letter as a supplementary file with the following:

  1. Surnames, initials and qualifications of all authors in the correct sequence.
  2. Full contact details of all authors: Title, first name, surname, e-mail address, mobile, office and fax number and postal address.
  3. Declaration on copyright and originality of paper and acknowledgement of any third party sources (references and images) exempting the author(s), journal and publisher of plagiarism.
  4. Declaration regarding authorship.
  5. Ethics committee approval.
  6. Conflicts of interest.
How to submit your paper online:
  1. Visit
  2. Register on the website as an author and log in.
    • Click on LOG IN and log in with username and password if already registered
    • If you have forgotten your password click on Send login details
    • If you are not registered, click on Register now.
  3. Submit New Manuscript.
  4. Follow the steps indicated.

Electronic submissions by post:
JEMDSA, PO Box 14804, Lyttelton, 0140, Gauteng, South Africa. Please request an indemnity form +27 (0)12 664 7460 or

Correspondence to the Editor-in-Chief:
Prof Joel Dave, e-mail:

Technical manuscript preparation
All JEMDSA papers must comply with the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (Ann Intern Med 2000; 133:229-231 [editorial];, full text). All articles must be typed in 12 pt Times New Roman with 1.5 spacing. Small tables and figures (1/4–1/2 page) may be included in the manuscript. If tables are large (i.e. 1 page landscape) or if images are large in file size (> 500 KB), they must be uploaded as separate supplementary files. Research articles should have a structured abstract not exceeding 200 words (50 for short reports) comprising: Objectives, Design, Setting, Subjects, Outcome measures, Results and Conclusions. Refer to articles in recent issues for guidance on the presentation of headings and subheadings.

These should be spelt out when first used in the text and thereafter used consistently. Scientific measurements: These should be expressed in SI units except: blood pressure should be given in mmHg and haemoglobin values in g/dl. If in doubt, refer to ‘uniform requirements’ above. Illustrations: Figures consist of all material that cannot be set in type, such as photographs and line drawings. If any tables or illustrations submitted have been published elsewhere, the author should obtain written consent to republication from the copyright holder and the author(s). All illustrations, figures etc must be of high resolution/quality, preferably jpeg or equivalent but not PowerPoint, and must be uploaded as separate supplementary files.

References should be inserted in the text as superior numbers and should be listed at the end of the article in numerical and not in alphabetical order. Authors are responsible for verification of references from the original sources. References should be set out in the Vancouver style using approved abbreviations of journal titles; consult the List of Journals in Index Medicus for these details.

Unpublished observations and personal communications may be cited in the text, but not in the reference list. Sample references can be found at:

Articles in Journals

  • Standard journal article
    Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002 Jul 25;347(4):284-7.
  • More than six authors:
    Rose ME, Huerbin MB, Melick J, et al. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res. 2002;935(1-2):40-6.


  • Personal author(s)
    Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.

Electronic Material

  • Journal article on the Internet
    Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [serial on the Internet]. 2002 Jun [cited 2002 Aug 12];102(6):[about 3 p.]. Available from: AJN/2002/june/Wawatch.htm. Accessed 3 June 2007
  • Monograph on the Internet
    Foley KM, Gelband H, editors. Improving palliative care for cancer [monograph on the Internet]. Washington: National Academy Press; 2001 [cited 2002 Jul 9]. Available from: Accessed 6 January 2007
  • Homepage/Web site [homepage on the Internet]. New York: Association of Cancer Online Resources, Inc.; c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Available from: Accessed 3 May 2008

Galley proofs
Galley proofs will be forwarded to the author before publication and if not returned within 2 weeks will be regarded as approved. Please note that alterations to typeset articles are costly and will be charged to the authors.

Changes of address
Please notify the Editorial Department of any address changes so that proofs etc may be mailed without delay.

CPD points
Authors can earn up to 15 CPD points for published articles. Certificates will be provided on request after the article has been published.

Tips on how to prepare your manuscript
  1. Please consult the “Uniform requirements for manuscripts submitted to biomedical journals” at
  2. The submission must be in UK English, typed in Microsoft Word with no double spaces after the full stops, double paragraph spacing, font size 12 and font type Times New Roman
  3. All author details (full names, qualifications and affiliation) must be provided.
  4. The full contact details of corresponding author (tel, fax, e-mail, postal address) must be on the manuscript.
  5. There must be an abstract and five keywords.
  6. References must be strictly in Vancouver format. (Reference numbers in the text must be strictly numerical and be typed in superscript, not in brackets and must be placed AFTER the full stop or comma.)
  7. Please consult the guide on Vancouver referencing methods at:
  8. It must be clear where every figure and table should be placed in the text. If possible, tables and figures must be placed in the text where appropriate. If too large or impractical, they may be featured at the end of the manuscript or uploaded as separate supplementary files.
  9. All photographs must be at 300 dpi and clearly marked according to the figure numbers in the text. (Figure 1, Table II, etc.)
  10. Scientific measurements: These should be expressed in SI units except: blood pressure should be given in mmHg and haemoglobin values in g/dl. If in doubt, refer to ‘uniform requirements’ above.
  11. All numbers below ten, without percentages or units, must be written in words.
  12. Figure numbers: Arabic; Table numbers: Roman,
  13. Abbreviations: These should be spelt out when first used in the text and thereafter used consistently.
  14. The submission must be reviewed by a language expert proficient in UK English.


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